Northern Cohort Ed.D. Handbook
for students entering summer 2004

Ed.D. Program Checklist and Forms

Ed.D. Requirements Checklist

Graduate School and Department Forms and Deadlines

Ed. D. Requirements Checklist

Graduate School and Department Forms and Deadlines

Most Graduate School forms are available in the hallway outside of 316 Johnston Hall or are available on the Web at www.grad.umn.edu/current_students/forms/doctoral.html. All forms are to be filed in 316 Johnston Hall unless otherwise stated. (Johnston Hall is across the street from Wulling Hall.) It is the responsibility of students to make a copy of each completed form for their own records and to submit copies of the forms to the EdPA Coordinator of Graduate Studies (330 Wulling Hall) and the Graduate School (316 Johnston Hall).

The Graduate School (GS) program procedures include submission of the following forms.

Ed.D. students must use these worksheets to develop their program plan, in consultation with their faculty adviser.

This form is also available online at www.grad.umn.edu/current_students/forms/doctoral.html. Select "Degree Program Form."

Due: Forms usually filed after the first year of program for full-time students (must be filed before taking program preliminary written exam and at least one semester before Preliminary Oral Exam).

• On transmittal form, identify the adviser, two additional faculty in the major, and one faculty outside the major (all must have agreed to serve on the committee). Signed by DGS.
• On degree program form, list chronologically all courses in program (including those from previous graduate work applied to this program).
• Signed by adviser and DGS.

This form is also available online at www.grad.umn.edu/current_students/forms/doctoral.html. Select "Preliminary Written Examination Report."

Due: Filed at least one week before Preliminary Oral Exam (check with Graduate School to verify status).

• Signed by adviser and forwarded to DGS for signature after adviser receives notice that written department and program exams have been passed.
• Check with adviser to make sure the form has been submitted to the Graduate School.

GS Form 12 - Doctoral Preliminary Oral Examination Scheduling Form

This form is also available online at www.grad.umn.edu/current_students/forms/doctoral.html. Select "Preliminary Oral Examination Scheduling."

Due: Form must be filed at least one week in advance of exam (note three conditions that must be met before eligible to take exam: program and GS Form 17 on file in Graduate School, and currently active, i.e., registered within last 12 months.)

• Verify eligibility, i.e., have an active student status and forms GS 17 and GS 89 above are on file.
• Once filed, the Graduate School will send chair the preliminary oral exam form.

Due: Must be filed within 24 hours of examination.

• Sent by GS to the adviser who serves as chair of examining committee AFTER student has scheduled exam.
• Preliminary Oral Examination Form is signed by all committee members after completion of oral examination.
• Deliver form to Graduate School.

This form is also available online at www.irb.umn.edu/.

Due: Before initiating research including solicitation for participation.

• MUST be submitted to and approved by the Human Subjects Review Board PRIOR to initiating research.
• Signed by student and adviser; no DGS signature is required (blank for DGS signature applies to faculty research only).

Due: Receive after prospectus is approved by all committee members. Submit a signed copy to the DGS staff and the faculty adviser. Before submitting it, make a copy for your own files.

• Signed by all committee members after approval of prospectus.

Pick up Graduation Packet in Johnston 316 or request via the Web at www.grad.umn.edu/current_students/forms/grad_packet/.

Thesis Proposal Transmittal Form is also available online at: www.grad.umn.edu/current_students/forms/doctoral.html. Select "Thesis Proposal Form."

Due: Submit to DGS for signature the /semester after passing the Preliminary Oral Examination

• Form 63 a: Includes names of at least four faculty for final oral examination (three in major, one outside); three are identified as readers (must include adviser, one additional faculty member in major, and one outside the major); one is identified as chairperson of exam (chair cannot be adviser).
• After receiving approval of GS Forms 63a, b, and c, obtain the Graduation Packet (Thesis Reviews Report Form, Application for Degree Form, Commencement Attendance Approval Form, Microfilm Agreement, Survey of Earned Doctorates, and other graduation instructions).

This form is not available on the web and can be obtained only from the Graduate School. The Graduate School will complete initial parts of the form.

Due: Submit to Graduate School at least one week prior to the exam; same time as form below.

• Provided to student by Graduate School in Graduation Packet once Thesis Proposal has been approved.
• Student should submit this form to the designated three thesis readers along with the complete thesis draft (indicate to readers that form is being circulated for their signatures).
• Signed by the three readers/reviewers indicating thesis is ready for final oral defense, then sent to the Graduate School (defense cannot be held until all readers sign indicating ready for defense with or without minor changes).
• Allow at least two weeks for readers and committee members to read thesis draft.

Due: After approval of Thesis Proposal and by first day of month of graduation.

• Provided to student by Graduate School in Graduation Packet once Thesis Proposal has been approved.
• Signed by adviser only if thesis draft is ready for defense.
• Submitted to Office of Registrar (OTR) by first working day of intended month of graduation.

* GS 54 - Commencement Attendance Approval Form (see Form File I)

This form is also available online at www.grad.umn.edu/current_students/forms/doctoral.html Click "Commencement Attendance Approval Form" under "Graduate Student Services Forms."

Due: Deadline is about two months before commencement ceremony and is published in Class Schedule.

• Provided to student by Graduate School in Graduation Packet once Thesis Proposal has been approved.
• Signed by adviser and DGS indicating student has met department’s requirements for commencement attendance (i.e., thesis draft is completed and student is ready for but may or may not have taken the final oral examination).
• Submit to Graduate School.

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Updated June 2004