EdPA department and University resources for visiting scholars

Each year the Department of Educational Policy and Administration hosts a limited number of visiting scholars. We believe that a match of interests between visiting scholars and the department contributes to the richness of the experience for visiting scholars and provides valuable contributions to the intellectual life of the department. The application information contained an outline of the limited rights and privileges of a visiting scholar. This document provides additional information about available resources and how to access those resources.

Visiting scholars

• are designated as visiting research associates (without salary) for up to one year; title is for internal Human Resources Office use only (to obtain appropriate a University Identification Card, etc.). The visiting scholar should not use the term for other purposes.

• have a courtesy designation that does not signify a formal association, e.g., visiting scholars may not claim a University affiliation for the purpose of applying for grants/contracts, and should not represent themselves in their publications as having a University affiliation. During the time here, any correspondence or use of business cards should indicate the “visiting scholar” status.

• receive a University Identification Card and computer account upon payment of fees

• are given free reading and borrowing privileges in the libraries

• may purchase photocopying services at the University libraries

• have access to housing information

• have access to public computer labs for a fee and may purchase copying privileges in labs

• must use the services of the International Scholar and Student Services Office which occurs some administrative fees

• may attend courses on a non-credit basis with instructor approval

• are assigned a shared office space (if available) with telephone, computer, and printer

• receive limited access to fax

• have access to digital sender

• may use the University recreational facilities upon payment of a fee

Note: Budget and staffing limitations prevent access to the following services: copying of over ten pages on department machines, long distance telephone calls, and secretarial or graduate student assistance. Personal assistance in locating housing or placing children in area schools may be provided by the host/faculty associate, depending on his/her availability at the time of arrival.

Accessing resources and facilities for visiting scholars in EdPA

Before arriving. For questions about visas and appropriate procedures, including SEVIS, please contact the International Student and Scholar Service Office at www.isss.umn.edu, isss@umn.edu. Department faculty and staff cannot provide this type of information. The Web site has valuable information about how to complete the appropriate forms, frequently asked questions (F.A.Q) and administrative costs.

Visiting scholars may want to make contact with organizations of their country in the Minnesota area. The International Institute in Minnesota provides an online Minnesota Ethnic Resources Directory; this directory can be searched for such organizations. To conduct the search, use the following route: www.iimn.org, select “Minnesota Ethnic Resources Directory”, select “Search the Data base”, and scan to the bottom of the screen to “Ethnicity” and select the applicable ethnicity from the list.

Arrival. The department faculty associate or designee will meet the arriving visiting scholar at the airport or other point of arrival.

Documents. The international visiting scholar must go to the International Student and Scholar Service Office (ISSS) immediately upon arrival for processing of documents. The Office is located in 190 HHH Ctr. on the west bank (612-626-7100, www.isss.umn.edu).

Housing. After visiting the ISSS office, visiting scholars should go immediately to the housing office to begin their housing search. There is no on-campus housing for visiting scholars; off-campus housing is very tight and is best secured several weeks in advance of the beginning of classes each semester. The Housing Office provides lists of available apartments (http://www.housing.umn.edu/offcampus/). Visiting scholars might consider housing in the St. Paul area near the St. Paul campus; a free campus bus provides transportation between the St. Paul and the Minneapolis campus (location of EdPA).

Department paperwork. Paperwork needs to be completed at the department office in order to gain access to the University computer system and to obtain a University Identification Card (necessary for library use, access to computer system, etc.). Visiting scholars should contact the department manager in 330b Wulling Hall to complete the paperwork.

The processing of ISSS documents prior to the visitor’s arrival involves administrative fees charged to the department. Visiting scholars are expected to refund the department for those fees upon arrival; the EdPA Department Manager will have a record of the fees incurred by the department.

Short visit. If the visiting scholar will be staying less than a month, there is not adequate time to obtain a University Identification Card. Instead, obtain a letter from the department that will provide access to the libraries, computer labs, etc. To obtain access to e-mail, the visiting scholar must complete a “Departmentally Sponsored E-Mail Account” for which the scholar reimburses the department.

Department Office: Hours of the departmental office located in 330 Wulling Hall are 7:45 a.m.-4:30 p.m. Monday through Friday.

Visiting Scholar Office: Visiting scholars will be assigned an office (if available) in Wulling Hall that is generally shared with 1-2 other scholars. Each office has two desks, a computer table with computer and printer, and a filing cabinet.

Keys: Keys will be provided for the office, and if requested, for the building. A cash deposit is required for both keys. No keys will be available to the departmental office in 330 Wulling Hall. Keys must be returned before leaving the institution. Doors unlock when the key is turned one way and lock again when turning the key back the other way. Please double-check to make sure you lock the door if you are the last one out at night. Campus security will issue citations when finding doors unlocked. Unlocked doors represent a personal as well as a property risk; equipment has been stolen when doors were left unlocked.

Mailbox: Individual mail boxes are assigned to visiting scholars (space permitting) in 330 Wulling Hall. The mailboxes are located to the right as you enter the department office door and are arranged in alphabetical order.

Telephone: Each office is equipped with a telephone that has voice mail. Voice mail may be accessed on campus (dial *5) or off campus with the touch tone phone (dial 612-626-0000). On-campus calls can be made by dialing the last 5 digits of the phone number (dial “8” to reach an off-campus phone line). Phone books are located in each office. A current list of EdPA staff (with phone numbers, e-mail addresses, etc.) is available from staff in 330 Wulling Hall. Long distance calls cannot be made on the office telephones.

Computer: Each office is equipped with a computer and printer. Contact the department’s tech coordinator in 330d Wulling Hall to set up passwords on the computer. The tech coordinator needs to be contacted before any changes can be made to the hardware or software or any software installed on the computer. The visiting scholar must own any software installed on the computer.

Copying: Copying and printing down-loaded information from the computer may be done in the libraries using a copy card that can be purchased at the libraries. The printers in the offices are not designed for high use. Limited copies (up to ten pages, when necessary) may be made on the copy machine in 330 Wulling Hall. Because of the heavy use of the machine and the limitations of budget, only a few pages can be printed out on that machine.

Access to computer labs. Visiting scholars may obtain access to University public computer labs to print large quantities of files but must pay a fee and have a U-Card. Fees must be paid each semester; in addition, there is a charge for printing. Locations of public computer labs are at <www.umn.edu/adcs/>.

Fax: Limited fax access for incoming and outgoing faxes is available in the department office. Only the office staff in 330 Wulling Hall sends faxes. If you want a fax sent, complete a special cover sheet form that is available in 330b Wulling Hall on top of the file immediately inside the door. Place the completed coversheet or post-it and the material to be faxed in the box on top of the same file. After it has been faxed, the document will be placed in the mailbox of the person from whom it has been sent. If you are expecting a fax, please notify the sender that your name should be on the first sheet.

Digital sender: Full access is available free of charge to this machine, which scans text and converts it into an electronic format to be sent as an e-mail message.

Office supplies: Visiting scholars are responsible for purchasing the materials and supplies needed while at the University. Supplies can be purchased in the University bookstore located in the basement of Coffman Memorial Union on the east bank.

Coffee/Microwave: Visiting scholars may use the prepared coffee and the facilities in the kitchenette in 330 Wulling Hall but are expected to follow office procedure and contribute to the expenses of providing coffee. Contributions can be given to the office manager in 330b Wulling Hall.

Security: During office hours, please do not leave valuable objects in view (locking purses in file drawers is the best policy). Many people come through the building and the security of personal possessions is at risk. If you have a key to the building, do not allow another person to enter with you when coming in the locked building after hours.

Intellectual property: Visiting scholars will be expected to sign an intellectual property agreement that recognizes the University’s right to ownership of research work completed in collaboration with University faculty.

Professional cards: If professional cards are desired, visiting scholars may purchase them through the University Printing Services or commercial duplication businesses in the area such as Kinko’s that provide examples and assistance in design. Any affiliation with the University should indicate “Visiting Scholar”.

Maps: Campus maps and directions to campus locations can be obtained on the Web at onestop.umn.edu/Maps/campusmaps.html and at onestop.umn.edu/Maps.