Following up with employers and contacts

Thank You Notes and Follow Up Messages

Why send thank you notes and follow up messages?
 

1. Dedication: Sending a thank you note demonstrates your commitment and appreciation for the opportunity to connect with the employer or networking contact.
2. Memorability: It helps you stand out from other candidates by reinforcing your interest in the position or career area.
3. Building Relationships: Following up keeps the lines of communication open and strengthens your relationship with the employer or contact. 

When to Send Thank You Notes and Follow-Up Messages

• After Interviews: Send thank you notes within 48 hours of the interview to express appreciation and reinforce your interest. Send a thank you letter to everyone who interviewed you. Respect the hiring timeline outlined during the interview – Don’t email or call too early or too often.
• Networking Events: Follow up with people you've connected with at networking events within a few days to maintain the relationship.
• Job Fairs: Reach out to recruiters or employers you've met at career fairs to express interest in opportunities, and keep your name fresh in their minds.

Tips for Crafting Thank You Notes and Follow-Up Messages

• Delivery: Sending an email is a quick, appropriate way to send your message. Ask your contact if they prefer phone calls instead. Do not send text messages unless the contact said is was OK to do so.
• Personalize: Address the recipient by name and include specific details from your conversation.
• Express Gratitude: Begin by thanking them for their time, insights, or advice.
• Reiterate Interest: Express your continued interest in the position or field and highlight why you are a good fit.
• Reference: Mention any specific topics or points discussed during the interview or conversation.
• Be Concise: Keep your message brief, clear, and to the point.
• Proofread: Double-check for any typos or errors before sending to ensure professionalism.

Sample Thank You Note

Dear [Recipient's Name],

I want to express my sincere gratitude for taking the time to meet with me today. Our conversation about [specific topic discussed] was incredibly insightful, and I appreciate the opportunity to learn more about [company/organization].

I am particularly excited about the possibility of [specific aspect of the job/organization] and am confident that my skills in [relevant skill or experience] make me a strong fit for the [position or opportunity].

Thank you once again for your time and consideration. I look forward to the possibility of working together and contributing to [company/organization].

Warm regards,
[Your Name]